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FI Delivered cost on two identical-looking ribbon quotations can differ by a third. The gap is almost never the ribbon. It is length per roll, core size, winding, and carton configuration, none of which were in the RFQ.
This sets out the four put-up variables, what each one costs you downstream when it is left open, and why quantity per SKU rather than a total is what makes spool quotations comparable.
Put-up is a cost decision disguised as a packing detail
Two suppliers quote the same ribbon at the same price per metre. One delivers it on long rolls, the other on short spools sized for a retail peg. The second quotation is higher once you count the spools, and lower once you count the labour your packing line would otherwise spend rewinding. Neither is wrong. What is wrong is comparing them without the put-up written down.
Put-up covers four things that all move independently: length per roll, core type and diameter, how the roll is wound, and how rolls are packed into a carton. Each one has a downstream consequence, and each one is cheap to specify and expensive to discover.
The four variables, and what each one changes downstream
Each variable has an owner on your side and a consequence on the line. Taking them in the order below means the decisions that constrain the others get made first.
Length per roll is a trade between changeover and cash
Work the trade once and reuse the answer. Count the minutes a roll change costs on your slowest line, multiply by the changeovers a shorter roll adds over a season, and compare that with the shelf space and working capital a longer roll ties up. Most buyers find the answer is stable across programs, which means it belongs in a standing specification rather than being re-argued on every RFQ.
| Variable | Decided by | Downstream consequence if left open |
|---|---|---|
| Length per roll | Your line’s changeover cost against your storage cost | Short rolls multiply changeovers; long rolls tie up cash and shelf space and can exceed a machine’s maximum diameter |
| Core type and inner diameter | The spindle or dispenser the roll has to fit | A core that does not fit the spindle turns a delivered order into a rewinding job |
| Winding | Whether the ribbon feeds by machine or by hand | Loose or crossed winding causes tension faults and edge damage at the dispenser |
| Cartons and labelling | Your receiving and warehouse system | Unlabelled mixed cartons make incoming inspection and stock rotation manual |
Core and winding decide whether the roll can be used at all
A core that does not fit the spindle converts a delivered order into a rewinding job, and rewinding damages edges on exactly the widths that show it. Measure the inner diameter of the core your dispenser takes and put that number in the RFQ; it costs nothing to state and cannot be corrected after production. Winding matters for the same practical reason: a roll wound loose or crossed pays out unevenly, and the tension fault shows up as edge curl or a skewed print band at the machine rather than in the warehouse.
The useful habit is to state the put-up in the same breath as the material and width, because it enters the minimum. On a custom program the quantity is confirmed against material, width, colour, printing method, artwork version, packing, quantity per SKU, and the order schedule. Packing is on that list for a reason: splitting the same total yardage across shorter rolls changes the number.
Spool orders are where a total quantity misleads everyone
A request for a total yardage against a spool put-up is the single most common cause of three incomparable quotations. Ten thousand metres on long production rolls and ten thousand metres on retail spools are different orders with different labour content, and a supplier that quotes the first while you meant the second is not being dishonest, only unlucky.
Give quantity per SKU and the number of SKUs, not a total. Then state the put-up per SKU. A supplier can price that; nobody can price a total.
What to check on the first delivery
The first delivery is the only chance to establish a physical reference at zero cost. Once the cartons are opened and mixed into stock, every later argument about roll length or core size becomes a matter of recollection.
What the approval record has to name
The factory-side check that matters is whether a pre-production sample was released with an approval record naming material, width in millimetres, colour reference, put-up, core, and carton configuration. A signed-off sample without a put-up record cannot settle a dispute about rolls, because the sample proves the ribbon and says nothing about how it arrives.
- Measure the core inner diameter against your spindle before the container is unpacked, not after.
- Check the wind on the outer and inner layers of one roll; tension faults show at the core first.
- Confirm that carton labelling carries the SKU, the length, and the production reference your warehouse actually scans.
- Retain one roll from the first delivery, unopened, as the physical reference for the reorder.
MEEDEE Ribbon runs 3-100 mm across nine ribbon families, and standard production is 14-21 calendar days after sample approval, with custom printed or specially dyed programs confirmed separately in the quotation. See the Engrosbåndfamilier for materials, Fremstilling af specialbånd for the customization routes, and OEM- og ODM-båndfremstilling for own-label programs.
RFQ-kontrolpunkt
Send material, width in millimetres, length per roll, core inner diameter, and quantity per SKU. We will quote against that and flag anything that changes the minimum.
Konklusion
Put-up is not a packing afterthought; it is a cost line that sits between the price per metre and the price in your warehouse. Specify length per roll, core, winding, and carton configuration alongside material and width, give quantity per SKU rather than a total, and hold the first delivery against an approval record that names all of it.
Ofte stillede spørgsmål
Should I order long production rolls or short spools?
It depends on whether your changeover labour or your storage cost is the larger number, and on the maximum roll diameter your dispenser accepts. Work it out once, write it into the specification, and reuse it on every RFQ.
Does put-up change the minimum order?
It can. Packing is one of the variables the minimum is confirmed against, alongside material, width, colour, printing method, artwork version, quantity per SKU, and schedule. Shorter rolls at the same total yardage generally raise it.
What core size should I specify?
The one your spindle or dispenser takes, measured rather than assumed. Send the inner diameter with the RFQ; it costs nothing to state and is expensive to correct after production.
Redaktionel note
Udarbejdet af MEEDEE Ribbon-redaktionen og gennemgået i forhold til aktuelle produkt-, tilpasnings- og indkøbsoplysninger leveret af Meedee Ribbon Inc. Kommercielle vilkår såsom MOQ, prøver og leveringstid bør bekræftes for hver specifikation.
